![]() ![]() In a similar fashion, you can add the Address Block if needed.Īfter the greeting line, press Enter to start a new line in your document and type the text of your message.If the information in the greeting line is wrong, click the Match Fields button to identify the correct field.Under Preview, click the Next / Previous button to view exactly how the greeting line will look for each recipient.Instead of the default " Dear", you can type any greeting you like such as " Hello, " Hey", etc.Additionally, specify what greeting to use when no information is found for a particular recipient.Ĭlick OK, and you'll have the «GreetingLine» placeholder inserted in the document. So, click the Greeting Line button on the ribbon and select the desired greeting format for your email. To add a merge field to the document, use one of these buttons in the Write & Insert Fields group:Īs all good communication starts with a greeting, this is what you need to add in the first place. You can think of them as kind of placeholders that will tell Word where to insert personal details. Normally, the document opens in Word with the Mailings tab selected, ready for you to choose the merge fields. This will open the mail merge document in Word. If you've selected the Contact fields in current view option, make sure all the fields intended for the merge (including the Email field!) are displayed in the current view. Here are the settings for our sample mail merge: For Message subject line, type whatever subject you see fit (you will be able to edit it later).The comma-delimited data will be saved in a Word document (*.doc). Under Contact data file, select the Permanent file check box if you wish to save the selected contacts and fields for future use. Existing document - to browse for the existing document that you wish to use for the merge.New document - to create the document file from scratch. ![]()
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